Whether you’re a little league baseball program, a recreational baseball program, or a travel program, it takes a lot of hard work to start and manage a youth baseball league. While the task may seem daunting, there’s a lot of ways you can speed up the process and make your life as a youth baseball league president a little bit easier.
In this post, we’ll discuss all aspects of starting a youth baseball program. From recruiting a board, to managing finances, to recruiting youth baseball players and building out an online presence for your baseball program.
Whether you’re just starting a youth baseball league, or you’ve been managing one for years, recruiting the right volunteers to your board is critical. Your board members will be your helping hand as the president in all areas. A typical youth baseball league board has a board member for: President, Vice President, Treasurer, and Secretary. Depending on the size of your league you may find you need a few more board members for roles such as Concessions Coordinator, Field Coordinator, Equipment Coordinator or any other various roles you find your program in need of. When it comes to actually recruiting these board members, there’s a few things you can do.
Recently graduated college or high school students love to be able to give back to the sport they’ve loved all their life. Reaching out and being open to give them responsibilities in your league is a great way to get some baseball friendly minds on your board. Another way is to get your friends involved. Being involved in a local baseball league is not only a great way to give back to your community, but it can also be quite rewarding work knowing you’re helping kids learn how to play the sport you've loved all of your life. A third option is to reach out to parents of baseball players in your community. Parents make for great board members since they’re likely to be involved in the league as it is with taking their kids to practices and games.
While there’s no set in stone way to go about recruiting board members for your program, having board members can make your league run much more efficiently and smoothly. Just be sure not to go overboard with hiring too many board members and be sure to assign each board member specific roles.
Your board members will be your helping hand as the director or president in all areas
When it comes to funding a youth baseball league, there’s a few things you can do. From finding sponsors to registering players to requesting donations, don’t be afraid to get creative!
The most common and easiest way to fund your youth baseball league is through registering players. This will be your bread and butter. While compared to other sports, baseball typically isn’t too expensive, the costs can certainly add up and you need to be able to charge players accordingly. We’ll cover this a bit more in-depth as we move into managing your finances.
One of the best ways to fund your program is by finding sponsors. Did you know that 84% of parents remember brands that sponsor youth sports? Businesses use it as a secondary marketing channel and love supporting their community. So don’t be afraid to reach out to them with the goal of having them sponsor you. Many baseball programs raise thousands of dollars per year through sponsorships.
Lastly, requesting donations from parents, or your local community can be a great way to keep your league in a healthy financial standing. It can be as easy as adding an option to donate on to your online registration program. The great thing about doing it this way is that there’s no pressure for them to donate. While donations likely won’t fund your whole program, they’re a great way to get some extra income.
When it comes to funding a youth baseball league there's a lot you can do so don't be afraid to get creative to find what works!
After you’ve created a plan for securing your funding for the season, the next step is creating a plan to help manage them. If you were able to find a treasurer during your board member search, this should be right up their alley. Regardless of how many teams your league has the same principals should apply.
The first step is to create a budget. Depending on how many teams you have, this may vary greatly. Think about all of the potential expenses or running a baseball league and try not to leave anything out so you don’t run into any unexpected costs.
Some potential costs to keep in mind are:
While these aren’t all of the costs, these are some of the main ones you should keep in mind while creating your budget. Just be sure to add new ones in as you come across them.
Following creating a budget, you can begin to plan out how you’re going to fund all of these expenses. Using some of the tips above on fundraising, you can estimate how many players you hope to register this season and help fund the majority of your expenses through their registration payments. Ideally, you want your registration fees to pay for your whole season so you’re not stuck on relying on another entity to keep your league alive.
Following creating your budget and estimating your income for the season, you should be good to start recruiting and registering players for your league. Just be sure to create a final report at the end of the year for your records so you can improve on your processes in the followings years!
Regardless of how many teams your league has the same principals of budgeting should apply
The first method you can try is reaching out to your local schools depending on the age range of your teams. Often times, school boards and coaches of higher level baseball players love to help their students get into new extracurricular activities. So don’t be afraid to shoot an email over to the principal and ask if you can send out flyers or emails around the school. If just one or two people sign up, it can start a trend of word of mouth as they work on getting their friends to sign up with them! Building relationships with schools is also a great way to ensure you have a pipeline of players for the future.
The second method that’s proven to work is hosting free clinics. If you have a talented coaching staff who’s free for a weekend, ask them if they’d be willing to host a free clinic for the community. You can promote your clinic through your relationship with the schools or through advertising locally and online. Clinics are a great way to familiarize parents and players with your league and begin to build trust. Just be sure to collect their contact information so you can follow up with them to see if they’d like to sign up for your league!
The last method that is proven to work for recruiting players is building out your online presence. By building a credible website with your brand and information on it can go a long way when it comes to getting the word out about your program. Did you know that “youth baseball near me” gets over 1000 searches a month on Google? That’s just one of the reasons why having a credible website can be very valuable to your league. With a website like Jersey Watch, we’ll help make sure your program has everything it needs to start ranking higher on Google for searches like “youth baseball near me” and more.
All in all, you could have every aspect of your league down to a tee, but if you find it tough to recruit and register players, it’s going to be tough to build a sustaining youth baseball league in your area. So don’t be afraid to have you and your board spend a lot of time and effort recruiting players and trying new things!
If you have a talented coaching staff who’s free for a weekend, ask them if they’d be willing to host a free clinic for the community!
Starting your own youth baseball league doesn’t have to be tough. While it takes a lot of hard work and dedicated effort, with the right plan you’ll find yourself well on your way to a rewarding and successful first season!
Just start small your first year and go from there! Who knows, maybe someday a player from your league makes it to the big leagues!
At Jersey Watch, we help hundreds of youth baseball leagues and clubs get up and running online with features such as an easy to use website builder, online registration, and communication tools.